Physical Inventory Count: What It Is, Procedures & Best Practices
We’ve put together the basics of physical inventory counting, covering what it is, procedures and best practices.
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A common challenge when operating an e-commerce platform is the efficient fulfilment of product deliveries. This essential process often determines customer satisfaction and return business.
Now that you’ve secured the sale, the next thing you can improve is delivery speed—after all, what customer wouldn’t want their goods by their doorstep in record time? Understanding the critical role of logistics in e-commerce success is the first step to streamlining these operations.
Streamlined logistics are essential for ensuring fast delivery and enhancing customer satisfaction. Efficient logistics systems reduce delays, improve accuracy in order fulfilment, and manage returns more effectively, leading to a better overall customer experience.
E-commerce logistics are always a learning journey! The first round of optimisation may not fix all the gaps in your logistics supply chain, but every step you take to evaluate and improve upon your processes will bring you closer to a faster, more efficient, streamlined supply chain. Here’s how you can evaluate and optimise your e-commerce logistics processes
The first phase involves laying the groundwork for a comprehensive logistics evaluation by setting clear goals and gathering essential data.
You should first define precise objectives and KPIs to ensure every subsequent step aligns with your business’s strategic aims. Mapping out the entire supply chain will help visualise all operational elements and pinpoint areas that may require improvement.
1. Define Objectives and Key Performance Indicators (KPIs): Set clear, measurable goals for what you hope to achieve with your logistics operations, and identify KPIs that will help you measure success.
2. Map out your Supply Chain: Create a detailed visualisation of all the elements in your supply chain, from procurement to delivery, to identify potential bottlenecks or inefficiencies.
3. Data Collection: Gather historical data on all aspects of logistics operations, which will serve as the basis for further analysis and improvement planning.
With an in-depth analysis done, you can use the the collected data to uncover inefficiencies and areas of potential risk within the supply chain.
Benchmark your business against industry standards as a frame of reference, highlighting strengths and pinpointing weaknesses relative to your competitors.
You will also need a critical evaluation of the technology stack that your logistics process follows, as well as a cost analysis aimed at identifying wasteful expenditures.
4. Thorough Analysis of your Process: Analyse the data collected to identify inefficiencies and areas for improvement within the logistics processes.
5. Benchmarking: Compare your logistics performance against industry standards or competitors to determine where your process stands and where it could be improved.
6. Risk Assessment: Identify potential risks in your supply chain that could impact performance and plan strategies to mitigate these risks.
7. Assessment of Current Technologies Used: Evaluate the technologies currently in use to manage logistics and determine if they meet your needs or if more advanced solutions are required.
8. Draft your Cost Analysis: Review and analyse the costs involved in your current logistics operations to find opportunities for cost reduction.
All that’s left is to put your planned improvements into action and establish mechanisms to evaluate how effective it is.
When implementing your changes and adjustments to logistics processes, review it to ensure you are basing them on the insights and strategies developed in the previous phases.
Make sure to roll out your changes in stages so you can single out factors that influence your results. Implementation must be monitored closely using the set KPIs to measure the effectiveness of the new methods and make real-time adjustments.
This ensures that the logistics operations not only align with the initial goals but are also adaptable to changing conditions and capable of continuous improvement.
9. Develop an Improvement Plan: Based on your analyses, create a comprehensive plan that addresses the identified inefficiencies and outlines clear steps to enhance your logistics operations.
10. Implement your Plan: Execute the improvement plan, ensuring that all team members are aligned with the new processes and fully understand their roles.
11. Monitor and Adjust Accordingly: Continuously monitor the implemented changes using the predefined KPIs and adjust the strategies as necessary to ensure ongoing optimisation and efficiency gains.
The integration of advanced technology is pivotal in automating order processing, tracking, and inventory management within e-commerce logistics.
For instance, Order Management Systems (OMS) play a crucial role in managing the lifecycle of an order. They work seamlessly with a Warehouse Management System (WMS) to ensure inventory levels are accurately reflected and processing times are faster. Integrating a Warehouse Management System for e-commerce processes facilitates a smoother flow from order receipt to delivery, significantly reducing errors and improving customer satisfaction.
Optimising warehouse operations for your e-commerce supply chain begins by refining the physical handling and storage of inventory.
The restructuring of warehouse operations should be complemented by revisiting inventory management strategies to manage stock availability and reduce costs.
Exploring different shipping and delivery options is crucial for optimising e-commerce logistics. Businesses can choose from self-fulfilment, utilising third-party logistics (3PL) services, or adopting a dropshipping model. Each method has its own set of advantages, depending on the scale of operations, resource availability, and business objectives. Self-fulfilment offers complete control, 3PL can reduce operational burdens, and dropshipping eliminates the need for inventory handling.
Selecting the right shipping partner is pivotal for ensuring efficient and reliable delivery services. A good shipping partner not only offers competitive rates but also reliable delivery schedules, excellent customer service, and robust tracking systems. These attributes are vital for maintaining customer satisfaction and trust, which are indispensable in the competitive realm of e-commerce.
Data analytics plays a fundamental role in enhancing logistics performance. By analysing data collected from various points of the logistics chain, businesses can identify inefficiencies, predict trends, and make informed decisions. This continuous improvement cycle enables companies to adapt to changing market conditions and customer preferences more swiftly.
Establishing and monitoring key performance indicators (KPIs) is essential for measuring logistics efficiency. KPIs such as delivery times, shipping costs, and order accuracy help track performance and guide strategic decisions. They provide actionable insights that can lead to enhanced logistics processes and better alignment with business goals.
The choice of packaging can significantly affect both the delivery speed and the overall cost of shipping. Efficient and thoughtful packaging reduces both weight and volume, lowering shipping costs. Here’s how businesses can choose materials that are both efficient and environmentally friendly:
Alt Text: staff providing logistics services for e-commerce brand
Img Name: chocoup-logistics-services 1000x667
Implementing the best practices outlined can significantly enhance your e-commerce logistics, from improving delivery times and reducing costs to enhancing customer satisfaction and sustainability. By prioritising efficient operations and sustainable practices, businesses not only foster loyalty but also strengthen their competitive edge in the market. Explore Choco Up's business solutions for supply chain optimisation in e-commerce to enhance your business capabilities further and reach your operational goals effectively.
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We’ve put together the basics of physical inventory counting, covering what it is, procedures and best practices.
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